Job Description

Structure Hospitality is hiring a remote Sales Coordinator to support our growing portfolio of hotels. This role works closely with the Portfolio Director of Sales and is responsible for lead research, booking entry, group detail coordination, and administrative support across the portfolio. Ideal candidates are detail-oriented, dependable, and eager to grow in the hotel sales field. While the position does not involve direct sales or outbound prospecting, it plays a critical role in keeping our sales pipeline organized and ensuring a smooth onboarding process for new hotels. A reliable home office setup is required, and occasional overnight travel may be needed to assist with hotel transitions. This role offers a potential career path toward an on-property Director of Sales or future Portfolio Director of Sales position for the right candidate. Responsibilities: Prospecting Support: • Research Group and LNR leads through • Guest list reviews • Parking lot shops and business card pickups • Local business drive-bys • Online business directories • Gather decision-maker contact info for follow-up by the Portfolio Director of Sales • Maintain the master prospect list and note referral or repeat opportunities Booking & Group Detail Management: • Input bookings into systems like choiceADVANTAGE, OnQ, or brand portals • Set up and update group blocks, rooming lists, and pickup reports • Draft and distribute group resumes and arrival details to hotel teams • Follow up with clients for outstanding documents (rooming lists, payments, signed agreements) Sales Admin & Onboarding Support: • Organize and maintain sales files, contracts, rate agreements, and authorizations • Assist with online listings, chamber directories, and local business platforms • Support outbound email campaigns or sales projects led by the Portfolio Director • Support onboarding tasks for new hotels, including occasional overnight travel Qualifications: • 1–3 years of hotel front office, sales support, or admin experience preferred • Familiarity with PMS or booking systems (OnQ, choiceADVANTAGE, or similar) is a plus • Strong organizational skills and attention to detail • Professional written communication and documentation habits • Able to manage multiple requests across properties and meet deadlines • Willing and able to travel overnight as needed for onboarding or support We expect responsiveness, accuracy, and strong follow-through. If you’re organized, detail-oriented, and comfortable supporting multiple hotels, we’d like to hear from you. About Company: Structure Hospitality is growing. We’re managing a diverse portfolio of hotels, working on new construction projects, and actively pursuing acquisitions. We’re proud of the team we’ve built. We work closely together, support one another, and care about how we show up for our people, our owners, and our properties. Our culture is built on trust, accountability, and a real respect for work-life balance. We take ownership of what we do and enjoy doing it with people we like and believe in.

Job Tags

Local area, Remote work, Home office, Night shift,

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